Privacy Policy

candidates for employees and associates of Monterail

If you are interested in cooperating with Monterail and you contact us for further information or have already submitted an application for a vacancy in our organization, we process your personal data. We approach all information about you responsibly and in accordance with the law - in particular with the GDPR and the Act of May 10, 2018 on the protection of personal data.

This Privacy Policy presents detailed information about who we are in accordance with the above regulations, and what obligations we have in respect to your personal data, what is the scope, the purpose and duration of processing. If anything in this Policy seems unclear or gives rise to doubts, please contact us at [email protected].

I. Glossary - basic concepts

Data controller – Monterail Sp. z o.o. with its registered office in Wrocław, at 27-29 Oławska Street, 50-123 Wrocław, Poland, registered with the Register of Entrepreneurs of the National Court Register maintained by the District Court in Wrocław-Fabryczna, VI Commercial Division of the National Court Register, under entry number KRS 0000357415, NIP [taxpayer ID] 778-147-18-20, REGON [enterprise ID] 301447685, share capital 5.000 PLN, contact email: [email protected].

Personal data – all information that we process related to you. For example: first name, last name, e-mail address, telephone number, education, information about your professional experience, etc.

Labour code – the Act of 26 June 1974 – Labour code.

Processing – all activities performed relating to your personal data. For example: gathering, retaining, updating, sending messages to you, and deleting data.

GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

II. What personal data do we process?

The scope of personal data we process depends on what information you provide in your application, in particular this includes the data indicated in all documents sent by you, as well as the content of our possible communication inter alia:

  1. first and last name, 

  2. date of birth, 

  3. contact data,

  4. education,

  5. occupational qualifications;

  6. employment record.

In addition to the above-mentioned data, we can also process other personal data if this is necessary for the purpose of carrying out work of a given type, at a given post, or if it is necessary to exercise a right or fulfilment of an obligation laid down under a provision of law.

If the basis for our cooperation is an employment contract, providing your personal data required by the provisions of the Labour Code and other data necessary to perform work of a given type or at a given post or necessary to exercise a right or fulfilment of an obligation laid down under a provision of law, is necessary in order to perform the recruitment process with your participation. Refusal to provide them leads to the inability to consider your candidacy for a given position.

Providing other data (not required by law) is voluntary, but if you choose not to provide us with some of them, we may not be able to evaluate your application and, as a consequence, you may be excluded from the recruitment process.

Processing of personal data may also include information that we collect directly or through professional networking sites (e.g. Linkedin) or from a third party such as a recruitment agency, in order to verify that you are a suitable candidate for a specific position.

In every case, the purposes for which we are processing data are:

  1. assessment of your candidacy in respect of requirements for the position indicated in the job offer for which you have submitted your application, and/or for future recruitments for similar positions; this may also include background check, i.e. verification of your professional profile within the limits permitted by law;

  2. if you meet the requirements for a position – to present you an offer of employment and to conclude a contract;

  3. demonstrating that the recruitment process is compliant with the law.

Where legally permitted, some of the personal data you provided, e.g. your first name, last name and contact address, may be used by us for operational and promotional purposes, e.g. to send you occasional correspondence (e.g. thank you notes or seasonal greetings, satisfaction surveys etc.). 

We may also process your personal data for statistical purposes and to defend against claims.

IV. How long do we process personal data for?

We process your personal data in connection with the recruitment process until the consent is withdrawn or until the purpose for which such consent was given (employment, cooperation) is achieved. 

Personal data processed by us in connection with a single recruitment process, will be deleted after 6 months from the end of the recruitment process understood as the conclusion of a contract with another candidate. This time allows to complete the trial period and confirm that the position has actually been effectively filled-in.

Data processed on the basis of consent to participate in future recruitment processes (this includes also recruitment processes for positions that are constantly open), is processed until withdrawal of the consent or until the purpose for which such consent was expressed (hiring you) is fulfilled, but usually for no longer than 3 years from the time you granted the consent.

If we conclude a contract with you, we will continue to process your data for its duration, or longer if possible - in accordance with our Privacy Policy for employees and associates, effective at the time.

The periods described above may be extended as appropriate in the event of any claims and court proceedings – for the duration of such proceedings and their settlement – and if the law obliges us in certain cases to process such data for a longer period of time.

V. Who has access to your personal data?

Access to your personal data will be given exclusively to appropriately authorized employees or associates of Monterail, advisers (including those providing ongoing legal services) or auditors – to the extent necessary to perform their duties.

Your data may be transferred to providers of hosting services or ICT services (e.g. data storage), other entities providing us with technical or organizational assistance in recruitment process, including communication with candidates (e.g. recruitment agencies) or distribution of invitations/ documentation etc. (e.g. couriers).

Monterail may also be required – if there is a legal basis to do so – to provide certain information to public authorities, for purposes related to proceedings they are conducting.

When data is stored outside the EEA, we use the necessary technical and legal safeguards, including model contractual clauses approved by the European Commission (you can access such safeguards and a list of data recipients) by contacting us at [email protected]).

Last Updated: 27.10.2021