Hotel Inventory Management Software Development: Avisio Case Study

Using AI-enhanced features, the solution aimed to reduce buying and management costs by 10%.

Picture of two women, one in a room service uniform and one in a business suit. The woman in a business suit is showing something on a tablet to the women in a room service uniform.

The company and product

Avisio envisioned a comprehensive supply management platform that allowed restaurants and hotels to achieve more control in their purchasing, inventory, and warehousing operations.

In turn, they could reduce their inventory buying and management costs by 10% and limit waste, with AI-based advice and actionable insights combined into real-time reports.

They also offered integrations with leading hospitality management tools such as ASA Hotel Software, EUCASOFT, and Naramis, making it a seamless addition to existing hotel operations.

Client’s feedback

Scope and Highlights

REACT.JS AND PYTHON

WEB APP DEVELOPMENT

PRODUCT DESIGN

TEAM MEMBERS

MONTHS TO DELIVER MVP

PRODUCT WORKSHOP

The Challenge

The founders of Avisio recognized that the hospitality industry struggled with efficient inventory management and procurement processes.

They came up with a solution that would allow them to digitize and simplify the chaotic and outdated process of keeping inventory and purchasing food, beverages, and supplies.

A comprehensive hotel inventory management software tailored to hospitality needs would allow hoteliers to lower procurement costs and keep track of their inventory by automatically updating purchase volumes based on bought and sold products. This would grant hotel managers drastically improved insight into their inventory, help them predict future needs, save time, and make informed purchasing decisions.

Key challenges of hotel procurement software development:

Building a functional MVP in four months.
Improving usability to take away the complexity from the user.
Creating a purchasing software that is able to visualize price comparisons and send orders to suppliers.
Developing an inventory management suite that includes stocktaking, delivery check-ins, and stock take-out functionalities.
Establishing a complex inventory database to facilitate analysis and decision making.
Accessing a partner company's master database through a WebService.

AVISIO APPLICATION SCREENSHOT

The Process

The hotel inventory application had to be functional for both hoteliers managing inventory and suppliers providing the platform with their data.

Moreover, it had to be ready for future iterations and new features, including integrations with Property Management Systems that manage hotel bookings and reservations.

After analyzing the client's needs, it was decided that React.js would be used for the frontend because of its versatility and flexibility for building responsive hotel management interfaces. It's also easy to combine with Typescript and allows for fast implementation of new features.

For back-end development — Python and the Django Web framework were chosen for their consistency and the rapid MVP development capabilities they offer for hospitality software solutions. PostgreSQL was selected as the database of choice.

Elasticsearch, with its fast and complex full-text search capability, powers the search functionality in the app.

The Development Process

Building an MVP in 4 months, using primarily React.js and Python.

Building a user-friendly, intuitive Web interface with React and making it responsive on tablets.

Creating a functional supplier tool for seamless vendor management.